We are seeking an Executive Assistant with great communication, facilitation, and problem-solving skills to support 2-3 North America VPs of R&D. The role will own a range of administrative and executive support related tasks and work independently within established guidelines. It will also need to make decisions in planning, organizing, and scheduling various meetings and project/program reviews.
A high level of integrity and confidentiality is crucial to this role. Excellent written and verbal communication skills, independent decision-making ability and attention to detail are equally important.
Responsibilities include but are not limited to...
Schedule and manage a demanding Outlook calendar, prioritize, and resolve schedule conflicts, handle scheduling challenges arising from urgent requests
Travel planning and expense support and management.
Partner with the business operations functions to create and edit business communication and documents
Responsible for coordinating and planning all-hands, meetings, conference calls, and special events, including arrangement of logistics, meeting space, communications, and catering.
Partner closely with other administrative and support staff to facilitate communication with all levels of management internal and external
Create and tracks PRs and POs as required
Requirements...
Associate/Bachelor's degree preferred with at least 3 years of experience at a tech company preferably supporting executives in the engineering/R&D functions.
Strong in organizational, project, and time management skills.
Ability to recognize and appropriately handle highly sensitive and confidential material and information.
Dedicated and highly organized with the ability to perform multiple tasks and handle changing priorities successfully with little supervision
Able to work individually and be pro-active as well as a team member.
Able to work with individuals at all levels of the organization
Excellent verbal and written communication skills.
This job may require the candidate to travel and/or work from a facility that requires full vaccination prior to entry.
Category : General and Administrative
Subcategory: Administrative Support
Experience: Manager and Professional
Full Time/ Part Time: Full Time
Posted Date: 2022-10-18
VMware Company Overview: At VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what's possible today at http://careers.vmware.com.
Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.
