GENERAL SUMMARY
The Purchasing and Contract Manager reports to the Supply Chain Director and is responsible for purchasing functions including policy development, enforcement, vendor negotiation and financial reporting. Directly supervises other members on the purchasing team. Must communicate well with all levels internal and external to the organization. Seeks guidance from the Director and/or upper management for unusual or unanticipated circumstances that require deviation from financial and operational policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Staffs, manages, delegates, and evaluates workflow and functions of the purchasing department; consisting of several buyers, analysts, contract management analyst, and capital strategic sourcing specialist.
Exercises overall responsibility and accountability for daily operations and other negotiated assigned activities.
Ensures the quality and quantity of work performance for the purchasing team is consistent with customer departmental expectations, policy and standards.
Works independently and or collaboratively as needed with Director on creating policies and procedures, department projects and initiatives, and educational programs.
Facilitates problem resolution for work performed by others as necessary and communicates ongoing problems.
Manages overseeing the resolution of financial reporting and processing issues (AP primary contact for purchasing team).
Works collaboratively with other department managers and directors to improve purchasing efficiency and processes.
Effectively communicates with clinical and non-clinical leadership to help set service expectations of purchasing team.
Develops and collaboratively works with clinical and non-clinical staff on DNV process and procedures in relation to surveys, business reviews, and corrective action plans.
Works with Vendors establishing business relationships and conducts business reviews.
Manages and or participates in multiple projects at any given time in the clinical and non-clinical settings individually or within a group.
Manages and supports the Value Analysis Committee and provides guidance and leadership working through processes and or project initiatives in relation to products or services from start to finish.
Initiates, oversees, implements and tracks cost savings/opportunities for clinical and non-clinical initiatives.
Collaboratively works with clinical and non-clinical staff and or leadership communicating product information and or service notifications.
Sources and negotiates contracts for new products and services using national contracts, CHKD contracts, or develops new contracts.
Creates RFPs, RFIs, and RFQs as needed for the vetting of new and or existing vendors within department or for hospital committee initiatives.
Independently makes decisions for purchasing team in the absence of direct supervision.
Coordinates and oversees orientation/ training of new staff members.
Assists with coverage of assignments as needed.
Performs other duties as assigned.
LICENSES AND/OR CERTIFICATIONS
None required.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Professional knowledge of areas of responsibility normally acquired through completion of a Bachelor's degree in a related field from an accredited college/university or at least eight years of medical logistics experience.
Six years of progressive experience in a purchasing role required.
Demonstrates proficiency with purchasing related information systems.
Knowledgeable of sourcing activities including requests for proposals and final contract negotiations for both materials and services to assist in sourcing and purchasing activities.
Must be able to plan, supervise and establish a professional working environment within areas of responsibility.
Must possess the ability to identify problems and implement solutions for operational and organizational issues.
Leadership skills and delegation experience needed in order to direct and assign work to subordinates, explain hospital and department policies and procedures and communicate effectively with other professionals.
Demonstrates proficiency in Microsoft Office suite.
Excellent interpersonal, communication, negotiation and analytical skills necessary to interact with supplying vendors, customers and other team members.
WORKING CONDITIONS
May be exposed to excessive noise, dust and weather conditions while performing certain duties.
PHYSICAL REQUIREMENTS
Click here to view physical requirements. (https://www.chkd.org/uploadedFiles/Documents/Employees/Category%20A%20Jobs.pdf)
