Our Business
We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood's Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.
As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.
This Opportunity
WSP is currently initiating a search for a Project Coordinator to join our Environment & Infrastructure Team serving a dual role as project controls analyst for the Southern States Western District. This position will be based in the WSP Birmingham, Alabama office, but could be performed remotely if the identified hire is not local or willing to relocate. This position includes an opportunity to also support the Service Line Lead with managing project performance, including monthly reporting, assistance with project set ups, procurement, and client specific billing documentation . Specific tasks would include tracking project cost against budget including committed and expensed costs and allocation to WBS (Work Breakdown Structure), recommending recovery plans for project cost overruns, preparing associated internal and client documentation, and communicating / coordinating with the Project Manager, internal process staff, and the client to facilitate necessary changes.
This position provides an opportunity to join a fast-paced team who provides solutions on engineering projects. Your role could include involvement with day-to-day determination of the financial health for the Service Line (running reports and building spreadsheets) for the SLL and assisting the Project Managers through all stages of a project's life cycle (proposal, execution, invoicing, and closure). This is an excellent opportunity to collaborate with professional experts within a leading global consulting company.
Your Impact
Serve as the Project coordinator for current and future project(s);
Review financial status of multiple projects to support project managers ;
Assists in the maintenance of the project cash flow as required by the organization;
Assist in change control management and in the forecast analysis for costs;
Verbal and written interface with client, project and account management, internal process staff and operational managers;
Support Project Managers and internal stakeholders in using the Horizon financial platform (Oracle) to set-up new Opportunities and finalization of new Projects;
Responsibilities will also include assisting Project Managers with the planning and execution of projects, including project set-up, project implementation, and closing as per WSP's Project Delivery procedures;
Assist with developing and maintaining project Work Breakdown Structure and schedule;
Coordinate logistics in support of project tasks, including team personnel travel or field equipment ordering;
Track and monitor budget and expenditure under the guidance of the WSP Project Managers;
Direct interface with the WSP Project Accountants regarding client invoicing, payments, and the monthly project billing cycle;
Track and manage compliance with requirements of quality management processes or plans;
Coordinate and document team communications;
Assist with the coordination of document delivery, updates, filing, and implement other control systems;
Visible support resource for knowledge of WSP Oracle Fusion systems and protocols with Project Managers; and
Provide non-technical document review, proof-reading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling.
Who You Are
Required Qualifications:
Minimum of 5 years(s) relevant experience in project financials and/or 3-year(s) experience with relevant bachelor's degree and/or professional training. Must possess ability to self-motivate and learn new financial system (Oracle Fusion platform) with mentoring;
Solid knowledge of project management practices and procedures;
Computer skills and experience with industry standard commercial computer software including Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as general accounting and financial management software;
Excellent verbal skills with writing and organizational skills, a positive attitude, and ability to work both independently and within groups;
Effective interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally to a scientific and non-scientific audience;
Ability to read and comprehend complex instructions, correspondence, and memos;
Strong problem-solving abilities, organization, and attention to detail; and
Understanding the importance of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.
Preferred Qualifications:
Experience with project documentation and submittals is a plus;
Background or knowledge in project management and providing performance reports to Project Managers, Project Directors, and Service Line Lead;
Work experience in a consulting environment or similar-project-based business; and
Intermediate to advanced understanding of Adobe Acrobat, MS PowerPoint, and Oracle
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About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
