Job Title: Executive Assistant
Job Code: 16187
Job Location: Lynchburg, Virginia
Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off
Job Description:
The Public Safety and Private Communications (PSPC) sector of the L3Harris Communication Systems (CS) segment is seeking an experienced executive administrative assistant to join our Land Mobile Radio implementation team. To provide assistance and support to the PSPC sector executive staff.
Essential Functions:
Provide comprehensive administration support to PSPC sector executives, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization.
Proactively organize calendar schedules, email and the day-to-day support of the executives.
Support with organizing events, meetings, workshops and any away day communication, invites, room setup, support preparation of material etc.
Be part of a highly collaborative and supportive team of Executive Assistants that work together across the wider PSPC sector leadership team.
Be aware of changes and development within all parts of the organization and to support communication plans to convey these to the teams.
Process and ensure the accuracy of expenses, and inform of any anomalies, as well as suppliers' invoices submitted requiring approval.
Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place. Trouble shoot issues as they arise.
Support work on projects involving collaboration internally and externally for example, being the contact person in relation to agreed Facilities projects, such as desk moves and in organizing events. Take the lead to initiate, chase up, escalate, and ensure deadlines are met.
Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within greater CS segment.
Manage and resolve queries, taking accountability for specific tasks.
Support administration when required for note taking, group meetings and general support if needed.
Verify I9 certifications for new hires on site.
Support general office duties with the other sector administrative staff.
Assist with Meetings set up and logistics.
Qualifications:
Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related experience.
Preferred Additional Skills:
10 or more years' experience in an executive support in a corporate environment.
Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision.
Remains resilient and reliable under pressure.
MS Office skills at intermediate or advanced level.
Excellent communication and organizational skills with high attention to detail.
Experience of effectively arranging travel, producing accurate itineraries and a good judgement on how to optimize traveler's time.
A professional manner and the confidence to interact across the business.
Apply discretion and maintain confidentiality.
L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
