The Administrative Assistant 1-2 will be responsible handling a variety of administrative tasks and providing general office support including front desk reception duties. Tasks include greeting visitors, answering calls, mail distribution, requisition of supplies and food, as well as additional clerical duties in support of the operation of the office.
Duties and Responsibilities:
Provides overall office administration support for Mythics/Emergent staff.
Greets visitors in the office.
Provides/collects visitor badges for security purposes.
Directs or escorts visitors to appropriate staff member or meeting rooms.
Answers telephones and directs the caller to the appropriate associate.
Transfers caller to an associate's voice mailbox or take messages, whichever is appropriate.
Responds to requests for internal meeting rooms and reserves space on the scheduling system.
Monitors updates, changes, and cancellations to office space calendar to ensure optimal use of the space.
Handles requests for food orders for meetings and special events.
Receives and sorts/forwards incoming mail, packages and boxes. Maintains and routes accordingly.
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Assists with other clerical duties such as photocopying, faxing, filing and collating.
Reconcile the Corporate Credit Card.
Handle office supply and Insta Cart orders.
Responsible for keeping kitchens and conference rooms stocked and organized.
Work with Office Service Assistant to assist in office needs.
Cover for lunch breaks.
Cleaning and organizing supply closets.
Other Duties
Skills and Experience
High school diploma or equivalent experience; Associate degree preferred.
1-3 years' administrative experience in a professional office environment.
Knowledge / Skills / Abilities (KSAs):
Communication Proficiency
Multi-phone line
Time Management
Collaboration Skills
Administration
Multitasker
MS Office Suite
Additional Details
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely a sedentary role. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must have the ability to read and write.
Supervisory Responsibility
None.
Position Type and Expected Hours of Work
This is a full-time position. Standard office hours and work week apply, except during peak times when increased hours may be needed.
Travel
None.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
COVID-19 update: Please be aware that Mythics currently requires all employees to be fully vaccinated against the COVID-19 virus as a condition of employment. Mythics will consider requests for medical or religious accommodation to this vaccination requirement during the recruiting process, if such accommodation would permit the individual to perform the essential functions of the job.
Why work at Mythics?
Because at Mythics, YOU count! At Mythics, we have an environment that fosters creative thinking, respects your contributions, and accepts nothing
Comprehensive Health, Dental, and Vision plans available for you and your family
Premier 401k retirement plan with corporate matching and a 529 college saving plan
Tax-advantaged Health Savings Accounts and Dependent Care Flexible Spending Account options
Generous PTO bank and paid holidays
Tuition reimbursement for continuing education
Engaging company events such as quarterly awards, annual kick off parties, and FUN Fridays (early release once a month)
Free gourmet coffee, tea, fresh fruits and healthy snacking alternatives
Community Service activities and charitable giving programs
Our GREEN approach - tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices
Founded in 2000, Mythics is an award-winning Oracle systems integrator, consulting firm, managed services provider and elite Oracle platinum resale partner. Our business model is all about deep knowledge of Oracle technologies and business processes. We offer procurement and Oracle systems integration expertise across the full range of Oracle cloud, software, support, hardware, engineered systems, and appliances. It's a focus that gives us the critical business experience and the Oracle technology advantage you need to succeed.
Mythics, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity, age, marital status, medical condition, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. Mythics, Inc. will treat all employees equally with respect to compensation; opportunities for advancement, including upgrading, promotion and transfer, and all other terms and conditions of employment. This company is a VEVRAA Federal Contractor, and has designed and agreed to implement an Affirmative Action Program in accordance with Executive Order 11246 and VEVRAA Final Rule. Mythics, Inc. is able to provide alternative methods of application for those who are unable to complete an online form. Please contact accommodationrequests@mythics.com to arrange reasonable accommodations. To read more about your rights, please visit the Department of Labor Disability Rights Fact Sheet here. For more information about Federal laws prohibiting job discrimination, please view the -EEO is the Law- Poster here.
ID: 2022-3632
Work Site - City: Virginia Beach
Department: Corporate Operations - Administration
Work Site - State: VA
Security Clearance Level: None Required
External Company URL: www.mythics.com
Street: 4525 Main Street
