Job Title: Executive Administration
Job Code: 12452
Job Location: Huntsville, AL
Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off
Job Description:
This position will report directly to the Missile Solutions Vice President (VP) of Operations and provide overall executive administrative support for the VP of Operations, Senior Director of Quality, and other senior members of the operations team at our Huntsville location.
This role will require frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies that will require good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive internal and proprietary data. This position may also be involved in meetings in which management-only discussions occur so discretion is required. Will also be responsible for maintaining an inventory of supplies with ordering authority that may eventually include delegated buyer authority.
Essential Functions:
Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
40% - Missile Solutions Operations support, business rhythm and performance data collection and dissemination. This includes management of schedules, special presentation preparation, reports and metrics in support of weekly, monthly and quarterly internal and external meetings, and support of communications to Executives and customers.
20% - Scheduling, calendar maintenance and direct report coordination.
15% - Travel Booking & Expense Reporting for VP of Operations, Sr. Director of Quality, and support to other leaders.
10% - Special projects/events support including event coordination, conference room set up, and catering.
10% - Other duties as assigned.
5% - Supply ordering and meeting setup.
Qualifications:
High School Diploma or equivalent with minimum 8 years experience or 2 year post-secondary/AA Degree and 4 years experience.
Minimum 2 years experience as Senior Administrative Assistant.
Preferred Additional Skills:
Prior Aerospace & Defense Industry experience.
Knowledge of Oracle MRP & Sharepoint.
At least 2 years as a senior administrative assistant.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams & WebEx.
Must possess strong organization skills and attention to detail.
Ability to multi-task with frequent interruptions and critical time constraints.
Demonstrate high level of maturity and confidentiality relating to sensitive information.
Maintain sensitive documents/files for leaders.
Assists in analyzing and establishing plans to meet key project objectives, and to identify and resolve issues.
Assist in monitoring and managing critical department and project information, and schedules.
Effectively communicate with all levels of management and individual contributors.
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L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
