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Job Description:
Parsons is looking for an amazingly talented Administrative Assistant to join our team! In this role, you'll have the privilege of working on the premier Infrastructure project in the Country, as well as receive all of the benefits of working for Parsons! This Program is the most Urgent infrastructure program in the country - a comprehensive set of rail investments that will improve commuter and intercity services, add needed resiliency and, in its later stages, create new capacity between Newark NJ and NYC.
Program background
The Gateway Program is the most urgent infrastructure program in the country - a comprehensive set of rail investments that will improve commuter and intercity services, add needed resiliency and, in its later stages, create new capacity between Newark, New Jersey and New York City, the busiest section of the Northeast Corridor (NEC). The first phase of the Gateway Program includes the Hudson Tunnel Project (HTP), which includes the construction of a new two-track tunnel under the Hudson River connecting to Penn Station New York as well as the full rehabilitation of the existing 110-year-old North River Tunnel. The Gateway Development Commission (GDC), established through bi-state legislation, is responsible for the financing and development of the Hudson Tunnel Project.
As a tri-venture partner with Parsons, Arcadis, and Mace (MPA) is the Delivery Partners (DP)to provide advice, leadership, and support to GDC for the development and implementation of HTP. This is a master service with task order contracts for a 15-year contract encompassing a broad range of strategic advisory services, project management, design management, construction management, stakeholder coordination, federal compliance, operations support, office administration, and related services.
What You'll Be Doing:
Directs and guides the administrative activities for all functions within an assigned office. Functions may include, but are not limited to: accounting, facilities, human resources, and/or administrative support services. Specific location will determine activity of emphasis.
This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives.
May provide guidance to lower-level administrative support personnel.
Schedule and coordinate meetings with clients and customers.
Work with internal staff to accomplish goals for the project.
Meet and work face to face with clients and internal staff to support needs they may have.
Keeps current on all Company policies and procedures, interpreting and administering same.
Maintains logs, either manually or by using a personal computer to enter data. May extract information and prepare standard recurring reports.
Maintains various files and assists in setting up a filing system for new materials.
Performs other responsibilities associated with this position as may be appropriate
May represent the office by attendance at meetings with the client or others.
Keeps manager informed of all pertinent action/pending action. Has some latitude for speaking for the manager at such meetings. May make informal presentations occasionally.Initiates reports, as appropriate, for any or all functions.
Gathers, organizes, and analyzes materials; produces and distributes data in graphic, spreadsheet, or narrative format. May develop computerized logs. Develops guidelines for standard reports from each function.May administer the group's operating budget and/or the merit budget. Gives input for initial figures; investigates, resolves, and reports to the manager on all variances.
May make recommendations for out-of-policy salary actions.
Serves as liaison between group to which assigned and others within the same division, as appropriate. Ensures clear communication regarding all administrative issues.
May provide guidance to lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.
Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring:
Bachelors degree in Business (or equivalent) and typically 5+ years of experience in an administrative capacity (preferably in the assigned area of specialty).
Experience in coordinating and administering a variety of activities enable the incumbent to relieve the manager of most day-to-day details.
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Access Database.
Assignments will require a working knowledge of electronic document management systems.
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
Minimum Clearance Required to Start:
Not Applicable/None
This position is part of our Critical Infrastructure team.
For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see new possibilities.
Salary Range:
$29.42 - $51.49
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company's core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.
