Company Detail

Job Description

Job Title: HR Compliance Specialist

Job Description

The Compliance/Quality Assurance Department is seeking a Compliance / HR Specialist to audit employee files to ensure proper state and federal compliance requirements are met for every employee entering the organization. The role involves working with internal departments to gather necessary files for auditing employee records.

Responsibilities:

1. Monitor and follow up with program staff on incidents.

2. Monitor and review Incident Management Mailbox and Tracker.

3. Track and follow-up with programs regarding timely Corrective Action submissions.

4. Verify Corrective Actions and review implementation documentation.

5. Coordinate paperwork for investigations.

Hard Skills

• HR compliance experience

• Documentation

• Quality Assurance

Work Site

This is a fully on-site position in Blauvelt, New York.

Work Environment

Monday - Friday, 9 AM - 5 PM with a 1-hour lunch. All employees work a 35-hour week. The dress code is business professional. Gain valuable experience with a reputable non-for-profit organization, which could open doors for a permanent job if performance is exemplary. The organization values and retains good talent.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Immediate Trade Partner Management Coordinator

Job Description

We are seeking a diligent contracts and insurance coordinator to handle various responsibilities including collecting and submitting insurance documentation, evaluating compliance status, and providing contracting support. This role involves identifying process improvement opportunities, managing time efficiently to execute workload, recognizing situations requiring escalation, and regularly reviewing current system data for accuracy.

Hard Skills

• Proficient computer skills

• Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

• Excel

• Data Entry

Soft Skills

• Strong attention to detail

• Excellent time management skills

• Strong verbal and written communication skills

• Ability to convey complex information clearly

Job Type

This is a Contract-to-Hire position with a duration of 3 Month(s).

Work Site

For the rest of 2024, this is a hybrid position requiring some days on-site in Tampa. Starting January 1, 2025, this will be a full time in office position.

Work Environment

The first week (or two, depending on progress) will be at the office for training. Following this, the schedule will be hybrid with in-office work required once a week on Thursdays. Starting January 2025, the position will require a full-time in-office presence from Monday to Friday. Candidates not interested in returning to the office should not apply. Associates will assist field offices in the Western United States and work hours will be from 9am-6pm to accommodate some of the time change.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Accounting Clerk

Job Description

The main function of an accounting clerk is to compute, classify, and record numerical data to keep financial records complete. An accounting clerk is responsible for a wide range of technology and can work in areas closely related to computers. Key responsibilities include classifying, recording, and summarizing numerical and financial data to compile and keep financial records, using journals and ledgers or computers. Additionally, the role involves calculating, preparing, and issuing bills, invoices, account statements, and other financial statements according to established procedures. The accounting clerk will also debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

Hard Skills

• Computing numerical data

• Classifying financial data

• Recording financial data

• Using journals and ledgers

• Calculating bills and invoices

• Preparing account statements

• Using specialized accounting software

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Des Moines, Iowa.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Sr. Executive Assistant (Bilingual)

Job Description

This position provides dedicated support to the Founding Attorney in Tampa, Florida, as well as during travel within the U.S. and internationally. This role is essential in organizing and maintaining the executive's schedule, as well as performing numerous administrative, marketing, and support tasks at a high volume. Coordination and management with additional support staff is also required. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

• Travel with and be onsite support to the executive at all times, including in the Tampa office, as well as during domestic and international trips.

• Support the executive in all facets to free up time to focus on the business.

• Coordinate management of executive's heavy schedule (personal and professional).

• Prepare itineraries and ensure all materials are ready for meetings.

• Prepare, print, and summarize documents for executive review, ensuring all materials are organized and accessible.

• Draft emails, reports, and presentations as needed. Manage and respond to emails on behalf of executive as needed.

• Attend client events and assist with setting up marketing equipment and materials and establishing a welcoming environment for clients.

• Interface with clients as needed to prepare them for meetings with the executive.

• Build and maintain strong relationships with team members and clients, ensuring effective communication and support.

• Serve as a liaison between the CEO and other executive leaders and/or support staff.

• Coordinate with IT and other administrative staff to ensure all technical requirements are met to support marketing and/or work events.

• Set and enforce boundaries, managing workloads and priorities assertively yet amicably.

• Serve as a communication intermediary between the executive and external contacts.

• Assist in the planning and execution of special projects, initiatives, and events.

• Track progress and ensure deadlines are met. Conduct research and compile information to support decision-making processes.

• Provide summaries and insights as needed. Manage sensitive information with discretion and confidentiality at all times.

• Oversee office supplies and equipment, ensuring the executive office runs smoothly and efficiently.

• Manage wardrobes for marketing events including ensuring wardrobes and related materials are onsite and ready in advance.

• Ensure a clean and appropriate working environment for the executive at all times and support in ensuring proper nutrition and health of the executive to allow greater focus on the business.

Hard Skills

• 10+ years of experience as an Executive Assistant, ideally supporting high-level executives in a high-growth and fast-paced setting.

• Bachelor's degree

• Proficiency in MS Office

• Bilingual in Spanish strongly preferred

• Willingness to travel up to 30% of the time including international travel

• Valid passport and driver's license

Soft Skills

• Ability to anticipate needs

• Critical thinking

• High level of professionalism and confidentiality

• Assertive yet amicable boundary setting

• Strong relationship-building

• Effective communication

• Organizational skills

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Accounts Receivable Specialist

One of our clients is hiring for a fully on-site accounts receivable specialist!

Necessary Qualifications:

• 1+ year of full cycle accounts receivable experience

• Great job tenure required

• B2B Collections Experience

• Experience reconciling past due accounts

• Proficient in Microsoft Excel

• ERP software experience (Microsoft Dynamics AX is a plus)

• High-volume accounting experience

Job Description:

• Review bank reconciliation report, provide errors to the team and follow up to ensure issues are resolved

• Resolve credit card chargebacks

• Work as back up for cash application transactions

• Contact customers regarding account/payment status

• Maintain detailed account information including accurately notating customer accounts

• Respond to customer inquiries in a timely and professional manner

• Apply payments accurately and research any accounting discrepancies

• Troubleshoot open payments and payment application issues

APPLY NOW!

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Contracts Accountant | Tampa, FL

Description:

The specialist reviews, monitors and enters downstream contracts and agreements for the department, while ensuring compliance from a risk perspective in the areas of legal, insurance and limits of authority. This candidate coordinates with branch management and the company's legal department, when necessary, for any changes to contracts and agreements.

Key Responsibilities:

• Reviews and prepares purchase agreements, subcontracts and other contracts as required

• Monitors the status of all pending contracts, and organizes and tracks all fully executed agreements

• Collects insurance requirements, release of liens and other qualifying documents needed for compliance with vendors, customers, etc.

• Analyzes proposed changes to terms and conditions and coordinates approval by branch management and legal department, as determined by the Company's limits of authority

• Enters and commits all purchase agreements, subcontracts and vendor contacts into Viewpoint

• Collect downstream insurance requests

Additional Skills & Qualifications:

• Bachelors degree preferred

• Experience working with contracts preferred

• Must have strong attention to detail

• Each admin has 2-3 branches they work with and handle all the contracts for each.

• Will have to communicate with branches to work together on making sure everything is correct and on track

Qualified candidates encoraged to apply!

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Accounts Payable Specialist

One of our clients is hiring for a fully remote accounts payable specialist to join their fully remote AP team!

Description:

• Process reimbursements

• Assist with AP automation process

• Research and code invoices to appropriate grant

• Resolve reimbursement discrepancies

• Assist with journal entries, bank reconciliations, and balance sheets

Qualifications:

• 1+ year of full cycle accounts payable experience

• Proficient in Microsoft Excel

• ERP software experience

• High-volume accounting experience

APPLY NOW!

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Order Entry Clerk

Job Description

We are seeking a dedicated Order Entry Clerk to join our team. You will be responsible for generating revisions to Standard Operating Procedures (SOPs), updating Lock Out/Tag Out placards, performing Excel data entry clean up, and conducting manual data entry from paper files to Excel to PDF.

Hard Skills

• 2 years of Order Entry experience

• Inventory Management

• Microsoft Excel

• ERP- SAP is preferred

Work Site

This is a fully on-site position in Federalsburg, Maryland.

Work Environment

Full time on site in Federalsburg. M-F 7am-4pm or 8am-5pm. Industrial, manufacturing environment.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Accounts Payable Clerk

Job Description

The Accounts Payable Specialist is responsible for the payment or distribution of all accounts payable related transactions to support the operations of all campuses. This includes all invoices, reimbursements, refunds, credits, and related transactions, issued by all payment methodologies. The position ensures payment of payables and related credits in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. The position provides outstanding levels of services to all stakeholders, both internal and external to the organization.

• Process accounts and incoming payments in compliance with financial policies and procedures.

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.

• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.

• Verify discrepancies and resolve clients' billing issues.

• Facilitate payment of invoices due by sending bill reminders and contacting clients.

• Generate reports detailing accounts payable status.

• Maintain vendor files and records.

• Process employee expense reports.

• Ensure timely payment of invoices.

• Assist with month-end closing procedures.

• Provide necessary information and reports for audits.

• Maintain confidentiality of organizational information.

Hard Skills

• Accounts Payable

• Accounting Software

• Vendor Communication

Soft Skills

• Attention to Detail

• Communication

• Collaboration

• Problem-Solving

Work SiteThis is a fully on-site position in Menands, New York.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

The Accounts Payable Specialist is responsible for the payment or distribution of all accounts payable related transactions to support the operations of all campuses. This includes all invoices, reimbursements, refunds, credits, and related transactions, issued by all payment methodologies. The position ensures payment of payables and related credits in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. The position provides outstanding levels of services to all stakeholders, both internal and external to the organization.

• Process accounts and incoming payments in compliance with financial policies and procedures.

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.

• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.

• Verify discrepancies and resolve clients' billing issues.

• Facilitate payment of invoices due by sending bill reminders and contacting clients.

• Generate reports detailing accounts payable status.

• Maintain vendor files and records.

• Process employee expense reports.

• Ensure timely payment of invoices.

• Assist with month-end closing procedures.

• Provide necessary information and reports for audits.

• Maintain confidentiality of organizational information.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

We are seeking a detail-oriented and organized Accounts Payable & Receivable Clerk to join our finance team. The ideal candidate will perform a variety of routine clerical accounting functions in accordance with standard procedures. This role involves examining, verifying, and correcting accounting transactions to ensure completeness and accuracy, reconciling bank accounts, posting and balancing ledgers, processing payments, and compiling segments of monthly closings and invoices.

Accounts Payable:

• Review and process vendor invoices for payment, ensuring accuracy and compliance with company policies.

• Accumulate and verify purchase orders and receipts against invoices.

• Prepare and maintain accounts payable reports and reconciliations.

Accounts Receivable:

• Generate and send out invoices to customers, ensuring timely and accurate billing.

• Monitor customer accounts and follow up on outstanding invoices, addressing any issues or disputes.

• Record and reconcile incoming payments, including checks, electronic transfers, and credit card transactions.

Data Management:

• Maintain organized records of all financial transactions, ensuring easy access for audits and reporting purposes.

• Update and manage the accounts payable and receivable databases.

Financial Reporting:

• Assist in the preparation of monthly financial statements, including accounts payable and receivable aging reports.

• Provide support for annual audits and assist in responding to auditor inquiries.

Collaboration:

• Work closely with vendors, customers, and internal departments to resolve billing and payment discrepancies.

• Coordinate with the finance team to ensure accurate financial reporting and compliance with company policies.

Compliance and Best Practices:

• Ensure compliance with applicable regulations and internal policies.

• Identify opportunities for process improvements in accounts payable and receivable operations.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Accounts Payable and Receivable Clerk

Job Description

We are seeking a detail-oriented and organized Accounts Payable & Receivable Clerk to join our finance team. The ideal candidate will perform a variety of routine clerical accounting functions in accordance with standard procedures. This role involves examining, verifying, and correcting accounting transactions to ensure completeness and accuracy, reconciling bank accounts, posting and balancing ledgers, processing payments, and compiling segments of monthly closings and invoices.

Hard Skills

• Accounts Payable

• Microsoft Excel

• Matching invoices

Work Site

This is a fully on-site position in Schenectady, New York.

Work Environment

Hours: 8:30 AM - 5:00 PM Monday - Friday with a 30-minute lunch break - 40-hour week

(Could be occasional overtime if business needs dictate). 100% ONSITE at Headquarters.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Accounts Payable and Receivable Clerk NFull Benefits Offered

Job Description

We are seeking a detail-oriented and organized Accounts Payable & Receivable Clerk to join our finance team. The ideal candidate will perform a variety of routine clerical accounting functions in accordance with standard procedures. This role involves examining, verifying, and correcting accounting transactions to ensure completeness and accuracy, reconciling bank accounts, posting and balancing ledgers, processing payments, and compiling segments of monthly closings and invoices.

Accounts Payable:

• Review and process vendor invoices for payment, ensuring accuracy and compliance with company policies.

• Accumulate and verify purchase orders and receipts against invoices.

• Prepare and maintain accounts payable reports and reconciliations.

Accounts Receivable:

• Generate and send out invoices to customers, ensuring timely and accurate billing.

• Monitor customer accounts and follow up on outstanding invoices, addressing any issues or disputes.

• Record and reconcile incoming payments, including checks, electronic transfers, and credit card transactions.

Data Management:

• Maintain organized records of all financial transactions, ensuring easy access for audits and reporting purposes.

• Update and manage the accounts payable and receivable databases.

Financial Reporting:

• Assist in the preparation of monthly financial statements, including accounts payable and receivable aging reports.

• Provide support for annual audits and assist in responding to auditor inquiries.

Collaboration:

• Work closely with vendors, customers, and internal departments to resolve billing and payment discrepancies.

• Coordinate with the finance team to ensure accurate financial reporting and compliance with company policies.

Compliance and Best Practices:

• Ensure compliance with applicable regulations and internal policies.

• Identify opportunities for process improvements in accounts payable and receivable operations.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: HR Operations Specialist

Job Description

Responsibilities:

- Supports our team members by being knowledgeable about a range of HR topics including payroll, benefits, onboarding, policies, culture, etc.

- Manages our HR Help Desk as both an administrator and an agent.

- Assists new hires and employees through the onboarding and offboarding processes, providing guidance, resources, and information to ensure a positive employee experience.

- Works with other team members to create a wide range of resources to be used in the onboarding and offboarding processes, either as in-person, printed or digital materials or presentations.

- Conducts HR portion of New Employee Orientation in a professional and engaging way.

- Maintains and updates ongoing employee life cycle information and changes related to compensation, benefits, career mobility, organizational structure in our HR information systems.

- Creates efficiencies by leveraging HR technology to help automate operational processes.

- Creates, maintains, and updates accurate documentation of HR processes and procedures.

- Assists with various standard and ad hoc reports, audits, and filings throughout the year.

- Supports ongoing benefits communication and coordinates/drives benefit-related events (e.g., open enrollment, health fairs, employee wellness).

Hard Skills

• 5+ years of experience in multiple HR disciplines including benefits, payroll, HR policies, HRIS, and compliance

• *Must have experience is ADP (HRIS system)

• Project Management

• BS degree in Human Resources or related field preferred

• High Volume Data Entry

• Onboarding

• Offboarding

• Employee Life Cycle

Job Type

This is a contract position with a duration of 3 Month(s).

Work Site

This is a hybrid position requiring some days on-site in Gaithersburg, Maryland and some days remote.

Work Environment

HYBRID Hours: 2-3 DAYS IN OFFICE expectations - Wednesday is standard in office - 9-6pm (can do 8am or 8:30am if needed)

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Accounting Specialist | Gaithersburg, MD

Why this company?

. Aston Carter is hiring for a great accounting specialist role that offers a great first step in an accounting career!

Details:

. Location: Gaithersburg, MD

. 100% On-site

. Part Time, Tuesday-Thursday

. 8am-5pm

. 6-month Contract to Hire

Necessary Skills

. 1+ year of accounting experience in similar role.

. Knowledge and understanding of GAAP.

. Strong attention to detail, very eager to learn and grow in the role, team player, great attitude.

. Strong Microsoft Excel skills (Pivot Tables, VLOOKUP).

A day in the role...

. Accounts Payable/Receivable: Process bills and invoices, track payments, and maintain accounts payable/receivable records.

. Financial close support: Prepare support for journal entries, balance sheet accounts reconciliations, ensuring accuracy and completeness of financial records.

. Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial statements.

. Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies.

. Data Entry: Accurately input financial data into accounting software or spreadsheets.

. Audit Support: Assist with internal and external audits by providing necessary documentation and explanations.

. Financial Analysis: Assist in financial analysis and forecasting activities as needed.

. Administrative Support: Provide administrative support to the accounting team, including filing, document management, and other clerical duties.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Accounting Specialist | Gaithersburg, MD

Details:

. Location: Gaithersburg, MD

. 100% On-site

. Part Time, Tuesday-Thursday

. 8am-5pm

. 6-month Contract to Hire

Necessary Skills

. 1+ year of accounting experience in similar role.

. Knowledge and understanding of GAAP.

. Strong attention to detail, very eager to learn and grow in the role, team player, great attitude.

. Strong Microsoft Excel skills (Pivot Tables, VLOOKUP).

A day in the role...

. Accounts Payable/Receivable: Process bills and invoices, track payments, and maintain accounts payable/receivable records.

. Financial close support: Prepare support for journal entries, balance sheet accounts reconciliations, ensuring accuracy and completeness of financial records.

. Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial statements.

. Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies.

. Data Entry: Accurately input financial data into accounting software or spreadsheets.

. Audit Support: Assist with internal and external audits by providing necessary documentation and explanations.

. Financial Analysis: Assist in financial analysis and forecasting activities as needed.

. Administrative Support: Provide administrative support to the accounting team, including filing, document management, and other clerical duties.

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointment

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

We are seeking a detail-oriented and proactive Accounts Payable Clerk to join. In this role, you will play a crucial part in streamlining new accounts payable processes, documenting new procedures, and managing past-due vendors while negotiating payment plans.

Key Responsibilities:

• Assist in streamlining new accounts payable processes and document new procedures.

• Manage past-due vendors and negotiate payment plans.

• Forecast disbursements and ensure timely payments to vendors.

• Present pressing vendor issues to the Board.

• Prepare weekly payment proposals.

• Prioritize critical vendors based on the company's cash flow.

• Process emergency payments and reconcile credit card expenses.

• Prepare monthly billing reports for SAP.

• Handle vendor communications and process payment runs via SAP.

• Resolve invoicing issues.

• Support month-end, quarter-end, and year-end closing processes.

Qualifications:

• Proven experience in accounts payable or a similar role.

• Proficiency in SAP and other accounting software.

• Strong organizational and time management skills.

• Excellent communication and negotiation skills.

• Ability to prioritize tasks and manage multiple responsibilities.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

We are seeking a detail-oriented and proactive Accounts Payable Clerk to join. In this role, you will play a crucial part in streamlining new accounts payable processes, documenting new procedures, and managing past-due vendors while negotiating payment plans.

Key Responsibilities:

• Assist in streamlining new accounts payable processes and document new procedures.

• Manage past-due vendors and negotiate payment plans.

• Forecast disbursements and ensure timely payments to vendors.

• Present pressing vendor issues to the Board.

• Prepare weekly payment proposals.

• Prioritize critical vendors based on the company's cash flow.

• Process emergency payments and reconcile credit card expenses.

• Prepare monthly billing reports for SAP.

• Handle vendor communications and process payment runs via SAP.

• Resolve invoicing issues.

• Support month-end, quarter-end, and year-end closing processes.

Qualifications:

• Proven experience in accounts payable or a similar role.

• Proficiency in SAP and other accounting software.

• Strong organizational and time management skills.

• Excellent communication and negotiation skills.

• Ability to prioritize tasks and manage multiple responsibilities.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Location: Remote (Eastern Time Zone)

Job Type: Full-Time

Key Responsibilities:

• Prepare and maintain financial records, including general ledger, accounts payable, accounts receivable, and payroll.

• Conduct monthly, quarterly, and annual financial close processes.

• Analyze financial statements and reports to ensure accuracy and compliance with accounting standards and regulations.

• Assist in budgeting and forecasting activities.

• Perform reconciliations of bank statements and other financial accounts.

• Ensure compliance with healthcare industry regulations and standards.

• Collaborate with internal and external auditors during audits.

• Provide financial insights and recommendations to support decision-making.

• Utilize accounting software and tools to streamline financial processes.

• Stay updated with industry trends and best practices in healthcare accounting.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.

• Minimum of 3-5 years of accounting experience, preferably in the healthcare industry.

• Strong knowledge of accounting principles and practices.

• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar).

• Excellent analytical and problem-solving skills.

• Strong attention to detail and accuracy.

• Ability to work independently and remotely.

• Effective communication and interpersonal skills.

• Knowledge of healthcare industry regulations and compliance standards is a plus.

Benefits:

• Competitive salary and benefits package.

• Flexible working hours.

• Opportunity to work with a dynamic and supportive team.

• Professional development and growth

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Debt Collector

Job Description

As a Debt Collector, you will execute timely collection and recovery activities to minimize risk costs and optimize returns. Your responsibilities will include identifying and investigating payment arrears in the portfolio, communicating with debtors by telephone and in writing, managing debtors and the arrears process, and recording debtor and arrears history to ensure a complete file for sound decision-making during collection and recovery. You will also identify quality adjustment requests, complete the documentation package, and utilize company underwriting guidelines to approve or reject requests. Additionally, you will take all necessary actions to collect payments and/or terminate accounts.

Hard Skills

• Collection and recovery activities

• Payment arrears investigation

• Debtor communication

• Arrears management

• Quality adjustment request documentation

• Underwriting guidelines application

• Debtor and arrears history recording

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a hybrid position requiring some days on-site in Johnston, Iowa.

Work Environment

Duration: 6 months with a possibility of extension. Local candidates only (must be within 50 miles of Des Moines, IA office). Required days rotate between Tuesdays and Wednesdays depending on the week, with flexibility provided. In-office attendance requirement is 8 times per month, with the possibility of additional onsite days depending on business needs. Two of these 8 days must be Monday or Friday. Working hours are from 7:00 AM to 4:30 PM CST with some flexibility.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Part Time Executive Assistant (20-29 hours/week. Monday - Friday, 9 AM- 2 PM)

Description:

- Assist in scheduling and/or arranging appointments, meetings, business trips, etc. and maintain calendar of events and schedules for the CEO, Executives and Board.

- Record minutes of requested meetings and disseminate meeting materials.

- Serve as receptionist, receiving visitors and guests to the credit union in a professional, courteous manner.

- Maintain inventory of supplies for the corporate office and branches.

- Handle all aspects of Facilities.

- Manage and coordinate employee logo wear orders and invoicing.

- Schedule and organize activities and events such as Annual Meeting, Strategic Planning Meeting, employee events, and other organization activities.

- Complete BSA and required compliance training with a passing score.

Skills:

Administration, Microsoft office, Calendar management, Outlook, Administrative support, Executive administrative, administrative assistant, executive assistant

Additional Skills & Qualifications:

2+ years of administrative/executive assistant experience

Microsoft Office Suite

Experience Level:

Expert Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Hybrid Medical Administrative Assistant

Job Description

1. Conduct professional, courteous, articulate interviews and follow-up calls with the proposed insured(s), building a positive rapport, to obtain all pertinent personal and medical information to meet or exceed standards.

2. Review documents, notes, and correspondence for additional/anecdotal information.

3. Accurately enter data related to the application into the Application Interview System (AIS) and Assistant Underwriting System (AURA) to document case activity and any other relevant information (e.g., reason for interview cancellation, special handling/requests, etc.) to ensure accurate processing and approval of all life insurance policy contracts.

4. Provide accurate, prompt, and professional service to all inquiries received by phone or in writing while maintaining departmental standards and time service standards.

5. Correspond effectively, using proper grammar and spelling, within the department, underwriting staff, vendors, and other departments to assist in resolving problems, expedite business, and/or escalate for further handling.

6. Effectively communicate policies, procedures, and guidelines to internal and external customers.

Hard Skills

• Microsoft Office Suite

• 3 years of Administrative/Customer Service experience in a medical environment

• Experience utilizing dual monitors

• Strong Medical Terminology knowledge required

Work Site

This is a hybrid position requiring 3 days/week on-site in Frederick, Maryland and 2 days remote.

Work Environment

This schedule is 8:30 AM - 5:00 PM, Monday - Friday.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Department Assistant

Job Description

Candidate will be responsible for supporting the department with the following tasks on a day-to-day basis:

• Receive and process invoices and check requests

• Assist with ordering materials

• Enter expenses into SAP

• Enter purchasing information into SAP

• Prepare monthly spending reports and budget status reports

• Assist in tracking department spending

• Assist with year-end budget reports

• Project budget tracking

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Hiring a Receptionist for a Management Consultant Firm. Must have at least 1+ year of experience working as a receptionist/front desk!

Hours are 8am-5pm in Manhattan and 5 days in the office.

Job Responsibilities

• Da ily open reception area

• Greet and announce visitors promptly and professionally

• Adhere to the telephone guidelines on a daily basis

• Answer all incoming calls to reception promptly, transfers calls if necessary

• Ensures callers are not placed on hold for too long

• Regularly updates the telephone list

• Knows and follows procedures for handling emergency situation ( and is familiar with emergency numbers)

• Emergency evacuation calls

• Employee or visitor medical emergencies, etc.

• Maintain a daily roster of visitors and comply with visitor badge issuance process

• Maintain a daily roster of employee's in/out status

• Assign temporary office space or conference rooms to visitors/employees

• Coordinate car service and parking requests

• Coordinate taxi requests

• Ability to provide general Office Services support to all levels of staff (printing, binding, place service calls, shredding, etc.)

• Mail distribution

• Provide travel and visa support

• Maintain office cleaning/maintenance schedule

• Order catering, office food, stationary and other supplies

• Maintain sufficient levels of office food, stationary and other supplies

• Taking care of the office in line with confidentiality policy of the company (morning and evening check)

Benefits

• Medical, dental and vision insurance

FOR IMMEDIATE CONSIDERATION, PLEASE EMAIL RYONG@ACTALENTSERVICES.COM or call 212-320-8713

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Department Assistant

Job Description

Candidate will be responsible for supporting the department with the following tasks on a day-to-day basis:

• Receive and process invoices and check requests

• Assist with ordering materials

• Enter expenses into SAP

• Enter purchasing information into SAP

• Prepare monthly spending reports and budget status reports

• Assist in tracking department spending

• Assist with year-end budget reports

• Project budget tracking

Fully onsite in Ypsilanti, Monday- Friday 8am-5pm, great role for someone looking to jump start their professional career.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter